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Policy Development and Review - Definitions

Policy

A concise, formal and mandatory statement of principle which provides a framework for decision-making and a means by which the university reduces institutional risk.  Policies support the university’s course for the foreseeable future and should therefore change infrequently.

Procedures

The mandatory steps required to implement and comply with a policy and meet its intent.  Procedures specify who does what and when.  They may be reviewed and revised more frequently than policies.

Policy owner

Policy owner is an academic or management position or body responsible for the development, oversight and review of policy.

Scope

The scope of a policy includes:

  • the campuses of the university to which the policy applies (eg all campuses; Australian campuses only).
  • where relevant, the type of course or program to which the policy applies (eg undergraduate courses; postgraduate coursework programs; off-shore programs).
  • the members of the university community to whom a policy applies.

Responsibility

  • the academic or management positions or bodies responsible for implementation of the policy and procedures in their work area (eg campus pro vice-chancellors; deans; faculty managers; divisional directors and/or managers).
  • the academic or management positions or bodies responsible for monitoring implementation of and compliance with the policy and its associated procedures.

Key Stakeholders

The key stakeholders are those directly affected by a policy, including those responsible for implementation and compliance monitoring, and must be consulted during development or revision of the policy and its associated procedures. Key stakeholders may include students or members of the external community as well as university staff.

 

The offshore campuses are key stakeholders in all university policy and must be consulted during policy development and review.

Penultimate Body

The Endorsement Body: the academic or management position or body with responsibility for endorsing a policy and approving procedures, and submitting policy to the ultimate body for approval.

Ultimate body

The Approval Body: the academic or management position or body responsible for the approval of policy, and notification of the policy owner.