Monash University Policy Bank

Purpose

To provide the Monash community with a guide to the appropriate use of social media.

Scope

• All Australian campuses
• Monash South Africa
• All media communications
(In this policy and its procedures references to Monash University or the University include Monash South Africa [MSA].)

Policy Statement

Monash University embraces the use of social media by staff to connect with students, researchers, business partners, alumni, fans and colleagues as an important tool of corporate and business engagement.

With the rapid growth and application of social media, Monash University recognises the need to have a policy and guidelines which ensure that those who use social media either as part of their job or in a personal capacity have guidance as to the University's expectations where social media are used.

This policy applies to all social media tools.

Supporting procedures

Supporting guidelines

Responsibility for implementation

• Director, Marketing and Communications
• Associate Director, Media and Communications
• All members of the University community

Status

Key Stakeholders

• Deputy Vice-Chancellor (Global Engagement)
• Director, Marketing and Communications
• Vice-President (Administration)
• Associate Director, Media and Communications
• Associate Director, New Media and Digital Marketing
• Pro Vice-Chancellor, Monash South Africa

Approval body

Endorsement body

Definitions

Related legislation

In Australia:
Information Privacy Act 2000, Part 3, esp. ss 9A, 14, 16, Schedule 1
Copyright Act 1968, Part III, Div. 2, esp. ss 36-39B, Div. 3, esp. ss 40-42ff, Divs. 4, 4A and 4B, Div. 7, Part IV, esp. Divs. 1-5
Equal Opportunity Act 2010 (No 16), Part 1, s 4; Part 2, ss 6-13; Part 3, s 15; Part 4, Divs. 1-3, 5-7; Part 12 
Equal Opportunity for Women in the Workplace Act 1999 No 91 (Cth), esp. Part IV ss 13-19
Racial Discrimination Act 1975 No 52 (Cth), esp. Parts II, IIA and IV
Racial and Religious Tolerance Act 2001 No 47 (Vic) (as at 1 August 2011), esp. Part 2, Divs. 1-2
Age Discrimination Act 2004 No 68 (Cth), esp. Part 1, ss 4-8; and Parts 3-5
Sex Discrimination Act 1984/4 (Cth), esp. Part I, ss 5-7B; Part II, Divs. 1-4; Part V; Part VI, ss 106ff
Disability Discrimination Act 1992 No 135 (Cth), esp. Part 1, ss 5ff; Part 2, Divs. 1-5
Occupational Health and Safety Act 2004 (Vic), Part 3, Div. 1, s 20, Divs. 2-4

In South Africa:
Employment Equity Act No. 55 of 1998 
Labour Relations Act 1995 
The Promotion of Equality and Prevention of Unfair Discrimination Act of 2000, amended 2008

Related policies

Media Policy

Information Technology Policies and Procedures 

        ·     Acceptable Use of Information Technology Facilities by Students Policy 
·     Acceptable Use of Information Technology Facilities by Students Procedures 
·     Information Technology Use policy - Staff and other authorised users 
·     IT security policy 
·     Web Accessibility policy 
·     Web Accessibility procedures

Conduct and Compliance Policy

Including the following procedures:
                 ·     Conduct and Compliance procedures - Acceptance of Gifts, Benefits and Hospitality 
                 ·     Conduct and Compliance procedures - Conflict of interest 
                 ·     Conduct and Compliance procedures - Paid outside work 
                 ·     Conduct and Compliance procedures - Privacy 
                 ·     Conduct and Compliance procedures- Representing Monash (Public Utterances) 
                 ·     Conduct and Compliance procedures - Staff/Student Relationships 
                 ·     Conduct and Compliance procedures - Whistleblowers 
                 ·     Conduct and Compliance procedures - Working with children

Equal Opportunity Policy

        ·     Discrimination and Harassment Grievance Procedures (Australia) 
·     Gender Representation on Decision-Making Bodies ( Australia)
·     Staff Disability Procedures (Australia)

Related documents

• The Media Office website: www.monash.edu.au/news


• Guidelines for staff about preparation of Web-based materials


• Monash Web Style Guide - Branding and Visual Identity


• Disability Liaison Unit Privacy Statement


• Monash University's Ethics Statement

Date Effective

Review Date

Owner

Author

Content Enquiries

media@monash.edu