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Security Closed Circuit Television (CCTV) Procedures

Parent Policy

security-closed-circuit-tv-policy

Determining Requirements for Security CCTV

  1. Prior to selecting, installing, maintaining and operating security CCTV equipment at or near university premises, consultation and prior approval of the university's security services must be sought to ensure a maximum benefit is attained. Where CCTV equipment is first being considered for the purposes of security in or near any university property the nearest campus security office or, where this is unclear, the university security advisory office must be contacted for advice.

    Responsibility

    Any person seeking to select, install, maintain or operate security CCTV equipment at or near university premises.

  2. Campus security representatives will consult with the university's crime prevention coordinator and security systems manager to determine the most appropriate and effective security option and to ensure that all legal and organisational issues including equipment, network compatibility and suitable monitoring arrangements are handled in accordance with the university's standard.

    Responsibility

    Campus security representatives.

  3. A total security solution will be developed and considered by the university security services in respect of any proposal for security CCTV.

    Responsibility

    University security services.

Authorised Security CCTV Users

  1. To ensure effective operation, ethical use and legal compliance of all university security CCTV applications, approval must be sought from the university security systems coordinator before any staff member can become a security CCTV user/operator.

    Responsibility

    Any staff member wishing to become a security CCTV user/operator.

  2. Staff approved to operate security CCTV equipment must undertake training and induction on the physical operation of the system and use of the recorded information particularly compliance with the various legislative requirements.

    Responsibility

    Any staff member approved to operate security CCTV equipment.

  3. The relevant campus security supervisor will compile and maintain a local register of all CCTV systems installed on their campus. The register will contain a listing of authorised users other than security staff.

    Responsibility

    Campus security supervisor.

  4. An updated local campus CCTV register is provided annually to the university’s security systems manager who retains a central record of such documents.

    Responsibility

    Campus security supervisor.

CCTV Information Protocols

  1. Any information retrieved from CCTV cameras on campus must be logged and stored in a secure environment. Recorded images, videotapes and digital files remain the property of the University and are subject to the provisions of the Surveillance Devices Act 1999, the Information Privacy Act 2000 and the Copyright Act 1968 (Cwlth).

    Responsibility

    Any staff member approved to operate security CCTV equipment.

  2. Viewing of recorded CCTV images must only be carried out by authorised university security staff, as viewing, copying or the provision of university recorded CCTV images/footage by or to others is prohibited except where permitted by law.

    Responsibility

    Any staff member approved to operate security CCTV equipment.

  3. No recorded image or digital file is to be released to the police or any other party without the authority of the university security manager or delegate.

    Responsibility

    Any staff member approved to operate security CCTV equipment.

Content Enquiries: Tracie Hartley

University Policy Use Only:

Version Number: 2.0Effective Date: 07-April-2014Contact: adm-PolicyBank@monash.edu