The University course and unit accreditation process ensures that all award courses and units are consistent with the strategic, business and educational priorities and academic standards of the University as set out in university policies, the university strategic plans, the Australian (and where relevant Malaysian and South African) Qualifications Frameworks and align with the Bologna Process.
Education Committee endorses and Academic Board accredits new courses, major amendments to courses—including offshore and online delivery—for a maximum period of five years.
The faculty and, where appropriate, the president-led campus responsible for offering the course approve the business case with the Vice-President Finance (or nominee) verifying that the course costings are sound.
The Deputy Vice-Chancellor (Education) or nominee is responsible for reporting to Academic Board on an annual basis on the operation of the University's coursework courses and units accreditation framework.
All supporting documentation for the university course accreditation process will be stored in a central electronic database repository.
Responsibilities of Degree Awarding Deans
Prior to submission to the University’s Education Committee, proposals for new, amended and the disestablishment of courses of study must be considered and endorsed by the degree awarding Dean.
Proposals for new, amended and the disestablishment of double degree courses must be endorsed by both degree awarding Deans.
Minor amendments to courses are approved by the degree awarding Deans and reported to course managing faculties when offered as a double degree. The Associate Dean (Education) is responsible for reporting minor amendments to courses to University Education Committee on a biannual basis.
Accreditation of courses by professional bodies is the responsibility of the degree awarding Dean. Where a major in a course is professionally accredited the responsibility lies with the teaching faculty.
Responsibilities of Managing Faculties
Where a degree, diploma or other award involves more than one faculty, the managing faculty is responsible for the overall administration and management of the course.
Enrolled students must be informed of a major amendment to a course by the managing faculty through the usual university means of communication and must be notified of their options and the transitional arrangements that will be put in place.
Each of the University’s award courses will be reviewed by an external panel at least every five years, although a shorter review cycle may be employed for strategic or operational reasons.
Where a course involves collaboration with a transnational partner institution, it may be advantageous to align the review cycle with the review process for transnational collaborative coursework arrangements. Faculties may also choose to align the timing of course review with professional or reaccreditation reviews by external bodies, where applicable.
Following finalisation of the course review, the course must be submitted to the Academic Board for either re‐accreditation for a maximum of five years or disestablishment.
Where a course is to be disestablished, the degree awarding faculty and, if offered as a double degree, in conjunction with the course the managing faculty must investigate any possible adverse effects that the change may have on both individual students enrolled in the course and student cohorts currently enrolled in the course, with particular regard to:
· Any transitional arrangements required;
· Teaching out of disestablished course; and
· Any time limits on the teaching out period.
The default period for the teaching-out of a course is full-time duration minus one year or part time equivalent or shorter where an equivalent can be identified. Where a course is disestablished, students will be assisted to complete the program of study within a designated period or be offered the opportunity to complete their course at another campus or to transfer to another course.
Where a student is not able to complete the course within the teach‐out period, assistance will be provided for the student:
· To complete equivalent units at another institution; or
· To transfer to another course; or
· To take an early exit option, if appropriate; or
· In exceptional circumstances, to complete their program at another institution.
As far as possible, the approved course will continue to be delivered during the teach‐out period although elective options may become more limited towards the end of that period.
Enrolled students must be informed of a disestablished course by the managing faculty through the usual university means of communication and must be notified of their options and the transitional arrangements that will be put in place.
The managing faculty must seek to identify potential enrolments or potential student cohorts in pathways programs who may be affected by the decision to disestablish a course and notify them of their options and any transitional arrangements that will be put in place.
Course Accreditation at Non‐Australian Campuses and Locations
In addition to the University’s requirements, courses delivered at Sunway and/or Monash South Africa or other offshore locations must meet the legislative requirements of the relevant country.
New units, amendments to units and unit disestablishments are approved by owning Dean for a period of five years.
Proposals to establish, modify or disestablish units that involve either the academic content or resources of another faculty or offering at another campus must include documentary evidence of consultation with that faculty or campus.
Applications for the renewal of units are approved by owning Dean according to faculty processes and reported to University Education Committee on a biannual basis.
The Associate Dean (Education) is responsible for reporting amendments to units and unit renewals to University Education Committee on a biannual basis.
New, major amendments to and disestablishments of Monash Passport and cross‐listed units are approved by Education Committee and reported to Academic Board biannually.
The Pro Vice‐Chancellor (Learning and Teaching) is responsible for a system‐generated report of new units and unit disestablishments, including Monash Passport units, to University Education Committee on a biannual basis.
A directed review may be undertaken when the need arises for operational reasons, such as significant concerns about the viability and/or quality of a unit and/or its compliance with education policy.
Coursework units and unit offerings will be monitored on an annual basis for viability and quality. Academic Board will determine the measures to be used for monitoring units, the circumstances under which an owning Faculty will be directed to undertake a unit review and the particular focus of the directed unit review.