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Transcripts and Testamurs Policy

Please note that this policy has not yet been revised or converted to the new format.

Approval of Changes to Transcripts

The University’s Education Committee must approve changes to what is recorded on academic transcripts.

Approval of Changes to Testamurs

The University Council must approve changes to the format of testamurs.

Recording of specialisations on degree testamurs

Faculties may establish tags for generically structured and approved degrees via the course amendment process. In the list of courses and degrees in the Faculties Regulations (and in relevant publications), each faculty will clearly set out their core awards specifying any tags as sub-sets of those awards.

In relation to the options and format for recording specialisations on testamurs:

  1. the option of specification of major specialisation(s) on the testamurs shall apply to generic but not tagged degrees;
  2. a maximum of two specialisations shall be listed on the testamur; and
  3. the relevant (sample) wording on the testamur is as follows:

"In the name and by the authority of Council be it known that Andrew Citizen having fulfilled all the requirements within the Faculty of Arts has on the thirty first day of February 1000 been admitted to the degree of Bachelor of Arts (with Honours) specialising in English and Philosophy in token whereof the Council has authorized the Common Seal of the University to be hereto affixed."

One exception to the standard wording on the testamur as detailed above will be for degrees of the Faculty of Engineering, where the words "…specialising in…" will instead read: "…in the branch of…"

Honours Results

All faculties should award numerical marks in addition to the grades awarded for the honours year and its components, and these marks should be recorded on the student's official university transcript.

Teaching in languages other than English

If teaching and assessment is conducted in a language other than English, the testamur and transcript of a student enrolled in the course must be clearly differentiated from that of a student taught and assessed in English. The language of assessment in an approved course or stream of a course will be included in the formal title of the award and in the University's legislation, allowing any non-differentiated award to remain instantly recognisable as a course taught and assessed in English.

Purpose

The purpose of this policy is to outline selected principles regarding what shall and shall not be included on academic transcripts and testamurs.

Scope

This policy applies to all transcripts for coursework awards and all testamurs.

Definitions

Course: the accumulation of units, according to a set of rules, that leads to the award of a qualification (eg BA, BE).

Unit: any single unit of study in which a student enrols, and in which a grade/mark is recorded (eg HSY2550 Modern Jewish history). (‘Unit’ superseded the term ‘subject’ as at 1/1/02.)

Major: a minimum of 48 points in a field of study or discipline, including a minimum of 12 points at both second and third year levels respectively.

Specialisation: the term ‘specialisation’ is synonymous with the term ‘major’.

Field of study: an approved sequence of units in cognate areas.

Discipline and ‘field of study’ shall both be adopted as terms to define a grouping of units in a cognate area.

Related Documents

Related Legislaation

Responsibilities for Implementation

  • University wide - Deputy Vice-Chancellor (Education), Divisional Director Student and Staff Services Division
  • Faculty wide - Deans, Associate Deans (Teaching)

Review Schedule

Academic Board shall consider this policy for review three years after approval, or earlier if required.

Approved

Approved by the Deputy Vice-Chancellor (Academic and Planning) on 2 December 2002

Change to "Responsibilities for Implementation" made by Education Committee Meeting 6/2005, 26 October 2005.