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Grading Scale Procedures

Parent Policy

Grading Scale Policy

1. Introduction

1.1  When results are formally released for a semester; all units must have a grade recorded, either a Final or Interim grade.

Responsibility

Board of Examiners

2. Final Grade

2.1. Final grades are determined by the Board of Examiners for the unit teaching faculty or in the case of course grades for honours, by the degree owning faculty (as per Academic Board regulations 16 and 18).  

Responsibility

Board of Examiners

2.2 For descriptions of the HD, D, C, P and Fail grades, see Section H of the Unit Assessment Procedures

Responsibility

Board of Examiners

Not Assessed (NAS)

2.3  This grade is used to finalise a unit undertaken on a non-assessed non-award basis.

Responsibility

Board of Examiners

Withdrawn Fail (WN)

2.4  Withdrawn Fail is awarded to students who apply to withdraw from units of study between Tuesday of Week 10 in a standard semester (or equivalent in a non-standard semester) and the last day of the teaching period in that semester.

Responsibility

Board of Examiners
Faculty Dean
Student and Education Business Services

2.5  For this purpose,

a) Week 10 is the tenth week following the teaching start date, including any semester break, and

b) the Student and Education Business Services web pages will contain the actual dates for standard and non-standard semesters.

Responsibility

Board of Examiners
Faculty Dean
Student and Education Business Services

2.6  Students may not withdraw from units in a semester after the last day of the teaching period in that semester.

Responsibility

Board of Examiners
Faculty Dean
Student and Education Business Services

Withdrawn Incomplete (WI)

2.7  This grade is used to indicate that a student was unable to undertake or complete all assessment for a unit due to extreme circumstances beyond his or her control occurring or having effect after the commencement of the relevant Withdrawn Fail period. See Section H11 of the Unit Assessment procedures

Responsibility

Board of Examiners
Faculty Dean (or delegate)

2.8  The WI grade is not a passing grade because the student has not completed the requirements of the unit; but unlike the other fail grades - Fail (N) or a Withdrawn Fail (WN) - the WI is not included in the GPA calculation. 

Responsibility

Board of Examiners
Faculty Dean (or delegate)

2.9.  Decisions to award WI grades are made by either the unit teaching faculty's Board of Examiners or following release of results the Dean (or delegate).

Responsibility

Board of Examiners
Faculty Dean (or delegate)

3. Interim Grades

3.1  Where assessment has not been finalised by the date results are published in a study period, this will be signified by the appropriate interim grade (ie, Deferred Assessment, Supplementary Assessment or Withheld).

Responsibility

Faculty Dean (or delegate)

Deferred Assessment (DEF)

3.2. The Deferred Assessment grade is used to create records for examination purposes in officially designated supplementary assessment periods, ie, the Supplementary and Deferred Examination period in August/September for semester 1 units and January/February for semester 2 units.

Responsibility

Faculty Dean (or delegate)

3.3. Deferred Assessment grades must be converted to a final grade no later than the date when Supplementary and Deferred Examination results for that teaching period are published.  In exceptional circumstances, the Dean (or delegate) of a faculty may extend the period of time for the conversion of a DEF grade to a final grade.

Responsibility

Faculty Dean (or delegate)

3.4. Deferred grades may be allocated by the Dean (or delegate).

Responsibility

Faculty Dean (or delegate)

Supplementary Assessment (NS)

3.5  An NS grade is used to indicate when all assessment has been completed but a pass has not resulted, and some form of supplementary assessment has been granted.  The decision to grant supplementary assessment is made by the Board of Examiners of the student's degree awarding faculty (see Academic Board regulation 19).

Responsibility

Board of Examiners

3.6. Supplementary Assessment grades must be converted to a final grade no later than the date when Supplementary and Deferred Examination results for that teaching period are published.  In exceptional circumstances, the Dean (or delegate) of a faculty may extend the period of time for the conversion of a NS grade to a final grade.

Responsibility

Board of Examiners

Withheld (WH)

3.7  The WH grade is used to indicate that not all assessment tasks have been assessed and that a final grade cannot yet be recorded.

Responsibility

Board of Examiners Faculty Dean (or delegate)

3.8  Withheld grades must be converted to a final grade no later than 12 weeks after the associated teaching period end date for that unit.  In exceptional circumstances, the Dean (or delegate) of a faculty may extend the period of time for the conversion of a WH grade to a final grade.

Responsibility

Board of Examiners Faculty Dean (or delegate)

3.9  WH grades may be allocated by either the Board of Examiners or the Dean (or delegate).

Responsibility

Board of Examiners Faculty Dean (or delegate)

4. GPA (Grade Point Average) and CGPA (cumulative Grade Point Average) Calculation

4.1  Monash uses a 4.0 GPA scale where each unit of study is awarded a grade value between 0 and 4 based on the grade awarded for the unit. GPA is available to students enrolled from 1 January 2008. 

Responsibility

Student and Education Business Services

4.2  The CGPA is available to students who started a Monash University course on or after 1 January 2008. CGPA will not apply to any grade other than those listed below:

  

Grade

Grade Point Value (GPA)

Malaysia Grade Point Value for Coursework Undergraduate and Postgraduate Courses* (CGPA)

High Distinction

4

4.00

Distinction

3

3.67

Credit

2

2.85

Pass

1

2.15

Near Pass

0.7 

1.70

Fail

0.3

1.15

Withdrawn Fail

0

0

 

Note: Units resulting in grades SFR (Satisfied Faculty Requirements), NE (Not Examinable), NAS (Not Assessed) and WI (Withdrawn Incomplete) are not included in the GPA calculation. Near Pass grade is only applicable for units with a census date prior to 15 February 2010.

*excluding MBBS course offered by Monash Malaysia School of Medicine and Health Sciences.

Responsibility

Student and Education Business Services

4.3  Each grade value is then multiplied by the credit points for the unit and these values are then summed. Finally, the summed value (weighted GPA unit score) is divided by the total number of credit points undertaken. The result is then calculated to three decimal points.

 

a) Grade Point Average - all campuses:  

GPA=

   Σ (grade value x credit points)

   Σ credit points

 

Example

 

Unit

Mark

Grade

Grade Value

Credit points

Weighted GPA Unit Score (grade value awarded x credit points)

MON1001

63

C

2

6

12

MON1002

80

HD

4

12

48

MON1003

40

N (Fail)

0.3

6

1.8

MON1004

85

HD

4

6

24

MON2001

96

HD

4

24

96

MON2002

 

WN (Withdrawn Fail)

0

6

0

MON3001

52

P

1

6

6

MON3002

77

D

3

6

18

MON4001

82

HD

4

6

24

 

 

 

 

78

229.80

 

 

 

 

 

 

GPA = 229.80 divided by 78

 

GPA =

2.95

Responsibility

Student and Education Business Services

b)  Cumulative Grade Point Average - Malaysia:

The CGPA uses a 4.0 scale where each unit of study is awarded a grade value between 0 and 4 based on the grade awarded for the unit.  Each grade value is then multiplied by the credit points for the unit and these values are then summed. Finally, the summed value (weighted CGPA unit score) is divided by the total number of credit points undertaken. The result is then calculated to three decimal points.

 

Example

 

Unit

Mark

Grade

Grade Value

Credit points

Weighted CGPA Unit Score (grade value awarded x credit points)

MON1001

63

C

2.85

6

17.1

MON1002

80

HD

4.00

12

48

MON1003

40

N (Fail)

1.15

6

6.9

MON1004

85

HD

4.00

6

24

MON2001

96

HD

4.00

24

96

MON2002

 

WN (Withdrawn Fail)

0

6

0

MON3001

52

P

2.15

6

12.9

MON3002

77

D

3.67

6

22.02

MON4001

82

HD

4.00

6

24

 

 

 

 

78

250.92

 

 

 

 

 

 

CGPA = 250.92 divided by 78

 

CGPA =

3.217

Responsibility

Student and Education Business Services

4.4  All Monash students are provided with a GPA on their academic transcript. 

Responsibility

Student and Education Business Services

4.5  Monash Malaysia students may contact Student Services on the Malaysian campus and will be provided with a CGPA letter.

Responsibility

Student and Education Business Services

4.6  Students at Australian campuses requiring a CGPA letter may apply through Monash Connect.

Responsibility

Student and Education Business Services

WAM (Weighted Average Mark) Calculation

4.7   Monash weights each unit of study based on the year level of the unit. Level one units are weighted at .5 to take into consideration transitional issues that may occur when students are undertaking the first year of university study. All other year levels including those at the postgraduate level have a higher level weighting of 1.

Year level of unit

Year level weighting

1 (undergraduate)

 0.5

All other year levels

1

 

Responsibility

Student and Education Business Services

4.8  Units resulting in grades SFR (Satisfied Faculty Requirements), NE (Not Examinable), NAS (Not Assessed) and WI (Withdrawn Incomplete) are not included in the WAM calculation.

Responsibility

Student and Education Business Services

4.9  The WAM is calculated by multiplying the mark by the year level weighting and then by the credit points for the unit. The resulting values (or weighted marks) are then summed. The weighted credit points are then calculated by multiplying the credit points for the unit by the year level weighting. The weighted credit points are then summed. Finally, the sum of the weighted marks is divided by the sum of the weighted credit points. The result is then calculated to three decimal points.

 

WAM=  

   Σ (1st year marks x 0.5 x credit points) + Σ (later year marks x 1 x credit points)

   Σ (1st year credit points x 0.5) + Σ (later year credit points x 1)

Example

Unit

Year Level

Year Level Weighting

Mark

Grade

Credit points

Weighted Mark (year level weighting x mark x credit points)

Weighted Credit Points (year level weighting x credit points)

MON1001

1

0.5

63

C

6

189

3

MON1002

1

0.5

80

HD

12

480

6

MON1003

1

0.5

40

N (Fail)

6

120

3

MON1004

1

0.5

85

HD

6

255

3

MON2001

2

1

96

HD

24

2304

24

MON2002

2

1

 

WN (Withdrawn Fail)

6

0

6

MON3001

3

1

65

C

6

390

6

MON3002

3

1

77

D

6

462

6

MON4001

4

1

82

HD

6

492

6

 

 

 

 

 

 

4692

63

 

 

 

 

 

 

 

 

WAM = 4692 divided by 63

 

WAM =

74.48

Responsibility

Student and Education Business Services

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Version Number: 2.1Effective Date: 03-February-2016Contact: adm-PolicyBank@monash.edu